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Overview of Email
Cleaner module: The Email Cleaning module will quickly identify
inaccurate email addresses from your list. This is a great module
if you are intending to send your customers emails, as it will not
only identify any incorrect emails, but it will also provide suggestions
to them. Using WinPure's unique Email Analysis Engine (EAE), you
are also able to sort emails addresses by account, domain, sub-domain
and even country, making this module a truly worthwhile investment
if you have email addresses within your lists or databases. Combining
this module with the MATCH module, you can ensure your email lists
are clean, accurate and duplicate free.
For example: You
have a list that contains several hundred (or thousand!) email addresses,
and you want to make sure that all your emails are accurate before
you send them out. The Email cleaner module will divide your emails
into two sections, Valid emails and Invalid emails. This way, you
can concentrate on using the Invalid email list to correct your
emails.
Lets use the example
above in this quick 7-step guide into using the Email Cleaner Module:
Step 1: After importing
your list, click the 'Clean' button, as shown below.
Step 2: Click the 'Email
Cleaner' Tab, as shown below:
Step 3: Select the column
name that contains the email addresses. In the example below we
are using the 'Email' field. Once selected, WinPure Clean &
Match will then place all the correct email addresses in the VALID
EMAILS list, and the incorrect email addresses in the INVALID EMAILS
list. Notice it has found 2 invalid email addresses, lets correct
these:
Step 4: Click the 'Suggest
Corrections' button (see below). We can now see that a possible
correction has been entered, of which you can decide to keep or
change/remove. Lets assume we are happy with this possible correction.
Step 5: By clicking
the 'Use All Corrections' button, this will automatically update
the invalid email address with the possible correction. There will
however, be times when Clean & Match is unable to provide a
suggestion, just like the email address below, The reason is that
the email address 'richardevans@treats' although incorrect, could
be correct in a number of ways ('richardevans@treats'.com or 'richardevans@treats.co.uk,
etc), so Clean & Match leaves this untouched. So how can we
correct these emails then?
Step 6: To edit the
invalid emails, click the "Filter Invalids' button (see below)
Step 7: Clean &
Match will automatically take you back to the DATA table and filter
the invalid emails, of which now you can edit or remove them. After
editing the emails you can then switch back to the Email Cleaner
(via the CLEAN button) and press the 'refresh' button, this will
then re-calculate the VALID and INVALID email list.. Using the duel
window capability on WinPure Clean & Match, you can view both
the DATA and CLEAN windows at the same time, allowing you to view
the invalid emails with the entire record.
The Email Cleaner also
features a very powerful email address counting and filtering system,
allowing you to view/manage email addresses by account, country,
sub-domain and domain name.
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